General Rules and Restrictions

 

Immaculate Conception Parish reserves the right to refuse usage of these facilities to any individual or organization.

 

Hours of Availability – All Parish Center facilities shall be available for rental during the following days and times:

DAY	HOURS
Sunday	1:00PM to 11:00PM
Monday through Thursday	6:00PM to 11:00PM
Friday	6:00PM to Midnight
Saturday	8:00AM to 4:00PM, 6:30PM to 1:00AM

             No rentals on Easter weekend, Christmas Day or Thanksgiving Day.          

 

All parish center facilities are smoke free.  The only designated smoking area shall be at the main entrance on the lower level.

 

All alcohol consumed on the premises must be purchased from the Parish Center Manager.  The Parish shall furnish all bartenders for all activities held in the Parish Center.

 

All set-up and clean-up shall be accomplished only by Parish Center personnel.

 

No tacks or tape shall be allowed on any walls in the Parish Center, except were tack strips are installed.  Tack strips shall only be affixed to walls in meeting rooms on the lower level.  All decorations used in the gymnasium must be free standing or placed on the tabletops.  All decorations and materials used to fasten them must be removed immediately following the conclusion of the activity.

 

Renter and caterers shall be allowed to use the kitchen and galley as a staging area only.  Renters and caterers shall not be allowed to use the kitchen or galley for food preparation.

 

During rentals use of the stage area shall be restricted to disc jockeys and bands.  No seating shall be allowed on the stage.  DJ’s or bands shall not be allowed to use our public address system.

 

The person signing the rental agreement shall be responsible for the conduct and actions of all guests, caterers, disk jockeys and bands they hire or invite to attend their events. 

 

Fee Structure - Parishioner

 

Gymnasium

(Maximum occupancy 500)

 

¹ $50 per bartender per night minimum 2 bartenders per event.

²  Insurance fees for all renters will be $100 unless alcohol is being served and then the fees increases to $200 per event day.

 

Room A

(Maximum occupancy 200)

 

¹ $50 per bartender per night.  One bartender shall be required when serving beer only.  Two bartenders shall be required when serving mixed drinks, if over 100 people are expected.

²  Insurance fees for all renters will be $100 unless alcohol is being served and then the fees increases to $200 per event day.

 

 

Meeting Rooms A1, A2 and E

(Maximum occupancy 40)

 

¹  Insurance fees for all renters will be $100 unless alcohol is being served and then the fees increases to $200 per event day.

 

 

Meeting Rooms A3

(Maximum occupancy 50)

 

¹  Insurance fees for all renters will be $100 unless alcohol is being served and then the fees increases to $200 per event day.

 

 

Meeting Rooms A2 and A3 or A1 and A2

(Maximum occupancy 100)

 

¹  Insurance fees for all renters will be $100 unless alcohol is being served and then the fees increases to $200 per event day.

Fee Structure – Non-Parishioner

 

Gymnasium

(Maximum occupancy 500)

 

¹ $50 per bartender per night minimum 2 bartenders per event.

²  Insurance fees for all renters will be $100 unless alcohol is being served and then the fees increases to $200 per event day.

 

Room A

(Maximum occupancy 200)

 

¹ $50 per bartender per night.  One bartender shall be required when serving beer only.  Two bartenders shall be required when serving mixed drinks, if over 100 people are expected.

²  Insurance fees for all renters will be $100 unless alcohol is being served and then the fees increases to $200 per event day.

 

 

Meeting Rooms A1, A2 and E

(Maximum occupancy 40)

 

¹  Insurance fees for all renters will be $100 unless alcohol is being served and then the fees increases to $200 per event day.

 

 

Meeting Rooms A3

(Maximum occupancy 50)

 

¹  Insurance fees for all renters will be $100 unless alcohol is being served and then the fees increases to $200 per event day.

 

 

Meeting Rooms A2 and A3 or A1 and A2

(Maximum occupancy 100)

 

¹  Insurance fees for all renters will be $100 unless alcohol is being served and then the fees increases to $200 per event day.

 

Payment Policies

 

If so designated a renter must pay the security deposit to reserve a room for a specific date.  This shall not be refunded unless the event is cancelled at least 30 calendar days prior to the scheduled date. 

 

All fees are due in full at least 30 calendar days prior to the event.   If the rental fee is not paid in full by the due date the event will be considered cancelled.

 

The security deposit shall be refunded if no damages occur.  A refund check shall be issued no later than two weeks after the event or the deposit will be deducted from the liquor bill the night of the event.

 

It is recommended that all payments be made by check.  Checks for all rental fees and supplies should be made out to Immaculate Conception Parish Center. 

 

All renters are required to purchase a liability insurance policy.  The payment for the insurance must be made by separate check and the payee should be the Archdiocese of St. Louis.